Victoria Fringe Artists 2015

 A while back we asked you to fill out a form that included a 60-word Show Description, to go in the program guide. If you have been confirmed in the Fringe, it is time to review your show description, and either approve it or make any changes. There are two easy steps to this process.

In STEP ONE, you'll go the the link below and find your show description proof - information you sent us a couple of months ago. Scroll down through the page til you find yourself. This is an unformatted view of how your description will look in the program guide. A colon may appear behind your recommended audience with nothing after it, but this will not be visible in the guide.

Please review carefully for errors, inaccuracies, spelling, major and minor revisions. Make sure you proof everything, including names, show titles, and running time. It’s not a bad idea to have someone else look it over, too. Some of you sent notes about changes that arrived after we compiled this information, so check anything you wanted altered to ensure your changes are incorporated, and if you sent the form more than once, now is the time ot pull your info together in the form you want it. 

STEP ONE: Click Here to Review Your Show Description Proof!

Review quotes, newspaper names, and titles of shows in the body of the text will be formatted using a consistent style throughout the guide, so don’t worry about italics, bolding, etc.  Make sure you want capitalization where you've put it.

Once you've decided whether it's good to go or you want to make changes:

STEP TWO: Click Here to OK or Make Changes!

Everyone needs to do this, even if it all looks ok. In this form, we'll ask for your company name and email,  and then either tell us your proof is OK by clicking "Good to Go" or make changes before submitting the form. You don't have to fill out the whole form, just the bits you want to change. PLEASE INCLUDE YOUR COMPANY NAME and email!!! If you don't, we won't know who it's from.

Deadline: June 30

We will need your show description proof and your program guide image (see the Blog Post for details) by June 30, so we can put the guide together and have it back in our hands and out on the stands at the beginning of August. You can send us your image by email or use the file uploader at the end of the online proof form.

If you have any questions, feel free to contact us - but please only use theform in STEP TWO to make program guide changes - do not email them directly to us or they will not go in the guide! 

Program Guide Image - Deadline June 30

By June 30, we will need the image to accompany your show description in the Program Guide. For complete details, have a look at TUTORIAL #2.

In brief, we are looking for

• 300 dpi
  
• 4 inches square minimum size (= 1200 pixels square minimum, but larger is better)
• RGB mode, full colour
  
• TIF or DNG or best-quality JPEG format

Don't know what any of this means? Send us what you have (like a large, high-res photo) and we can crop and scale it to size. This year the graphics will be SQUARE (in the past they have been slightly letterboxed.)

Make sure you label your image file with your show title so we know which description to put it with. Please get us your program graphic, be it logo, illustration, or photo, by email by June 30, or use the file uploader on page 3 of the online Program Proof form.

PROMOTIONAL PHOTOS:

These were covered in Part One of Fringe Tutorial #2, if you need a refresher. We can definitely use Promotional Photos now, or as soon as possible. We've posted most of what we've got so far in the Fringe Flickr Gallery. Some of these photos have already been used by the media, and by us, for advance promotion for the festival. The sooner we have yours, the sooner the media will have access to them through the Gallery. If you need a deadline, July 15. Don't miss out on our first big promotional push for the festival, which we launch August 1.

You'll also have access to your own photos via the flickr gallery - so if you are on the road and need a photo, you can download your own photos at high resolution to send elsewhere. But you'll need to get us your photos first! Email them here - you can also post to the gallery on the artist page, but please email them to us as well.

Want some tips on promotional photos and program guide images? See Tutorial #2: Promotional Photos and Program Guide Images!

Below you'll find a link to  the online forms of Artist Package #1, Deadline April 30

CLICK HERE FOR ARTIST PACKAGE #1 FORMS

This package contains the following forms: 

- Company Contact Info

-  Show Description

-  Basic Technical Information

-  Billeting Request for Visiting Artists

You can also email photos or additional technical info if you have it to [email protected] It's early, though, so don't worry if you don't have stuff to email, just fill out the forms as best you can before the deadline. 

Before you fill out the show description area, check out TUTORIAL #1 - Crafting a good show description in the Tutorial Area of our blog. Same for Billeting Info in the ARTIST NEWS, if you need a place to stay.

Please read the following carefully before you apply to be billeted in Victoria!

The Victoria Fringe provides billeting in area homes to visiting performers. We will provide billeting for you from the day before your technical rehearsal until Monday, September 2. If you are coming a week early, or staying after the Fringe ends, you'll have to find your own place to stay for that extra time.

“Billeting” means we find you a free place to sleep and leave your stuff in the home of a local person or family - food and rides are not part of this deal. Very often, beds with box-springs are also not part of the deal - you may be sleeping on a couch, futon, or air-mattress, in a spare room, a living room, or a basement, and you may (probably) be a bus-ride away from the Fringe site.

Your host will give you a place to rest your head, as much privacy as their situation allows, the use of their facilities, which usually includes the kitchen, and relative autonomy provided you come and go quietly and respect their house rules. We expect you to clean up after yourselves, and behave. If you behave disrespectfully to your hosts, you will lose this privilege and they have the right to give you the boot. Remember, they don't know you, yet they are inviting you to stay with them, for free.

It will probably be a short bus-ride away from our site. We may not be able to billet your company together if there are many of you, although we assume that if there are two of you, you could double up - and we can billet couples together. We will absolutely not, under any circumstances, billet pets of any kind.

We know this is not for everyone, so think about it if you want to use this service. We endeavour to provide you with the most suitable free accommodation possible. If you need something better or closer, we highly recommend that you find your own accommodation - we can recommend inexpensive hotels and hostels downtown, and Paul's Motor Inn offers a special Fringe rate - cheap and very close to all of our venues.

If you have friends/family in Victoria who might put you up, or if you stayed with someone last year, please make sure to let us know so we can contact them first. We will offer the same perks to your billet (2 festival memberships and 10 tickets, or one festival membership and a Fringe Superpass.) It's a nice idea to bring your billet a little gift from your home town - just a thought. Treat your host well and, more often than not, you'll make a friend or two who will insist you stay with them the next time you're in town.

The people who offer up their homes to touring fringe artists pretty fantastic, friendly, cool individuals, who love the Fringe and want to help. If you appreciate that fact, and require billeting, please complete and return the billeting form. it's part of Online Forms Package #1. There is a small administrative fee for this service: $25 per person in your company. That's for the whole time, not per night. This allows us to hire a billeting coordinator - it's a big job, as you can imagine!

We will try to have your billeting assignment about two weeks before you arrive. It won't be before then. Our Billeting Coordinator will contact you a week prior to your arrival to confirm your arrangements and give the particulars of your billet, so make sure we know where you are. We have always billeted everyone who has requested billeting, so don't worry. Just get your form in on time and we'll find you a place to stay.

When you fill out a billeting application, you are agreeing to the terms and conditions we've outlined above.